Note: This is an OCR of a PDF file so artifacts may be present or alignments may not be correct
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CITY OF LA HABRA HEIGHTS
MINUTES OF A SPECIAL MEETING OF
THE LA HABRA HEIGHTS CITY COUNCIL
APRIL 21, 2005
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation.
CONFERENCE WITH LEGAL COUNSEL
¥ EXISTING LITIGATION
Snell v. Sinjem, et al.
¥ PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
OPENING CEREMONIES
1. CALL MEETING TO ORDER
Mayor Douglas called to order the Special Meeting of the La Habra Heights City Council at 7:35 P.M. April 21, 2005 in the Multi Purpose Room at 1245 Hacienda Road.
2. ROLL CALL
Members present: Mayor Douglas, Mayor Pro Tern Millsap, Councilmembers Bergman, Carroll and Klein. Also present: City Attorney Levin, City Manager Hendrickson, Senior Management Analyst Orchanian, Fire Chief Nielsen and Sheriff Lieutenant Ault.
Mayor Douglas asked the City Attorney if there was anything to report from the Closed Session.
City Attorney Levin answered that no reportable action was taken.
2. FLAG SALUTE
The flag salute was led by Steve Garcia.
Minutes of April 10, 2005 Special City Council Minutes Page 1
PRESENTATIONS
¥ Appreciation Presentation to Les Williams, Public Works Committee.
City Manager Hendrickson asked that this presentation be placed on the May Agenda as Mr. Williams is in New Hampshire.
Mayor Douglas agreed and noted that they would skip to Kathy Sauble.
á Kathy Sauble, Emergency Preparedness Chairperson, will report on matters pertaining to the Committee's efforts in Emergency Preparedness.
Ms. Sauble noted that April is Earthquake Preparedness month. She encouraged the residents to update emergency supplies. She read a proclamation of the City Council designating the month of April as Earthquake Preparedness month for the City of La Habra Heights and stated that copies of the proclamation will be at City Hall.
¥ Public Works Committee.
City Manager Hendrickson noted that he has met with the Public Works Committee and one item on our Agenda tonight (Item 16), will address much of what was discussed at that meeting. The Committee is encouraging the Council to move forward with those topics and also the berms. Mr. Hendrickson also noted that they talked about Las Palomas Road and what might be done there. They suggested that getting a second set of borings along the road now might give us a different answer to what is causing places to settle. He stated that they will have some testing done on Ardsheal May 2, 2005 and it might be good to do the borings on Las Palomas at the same time.
Mr. Hendrickson commented that the Public Works Committee is also concerned with the length of trucks and their weight. He noted that the Committee will be working with the City Engineer on analyzing whether we should have not only a limit on the weight but also on the length of trucks.
¥ PHLNHA will present its Quarterly report.
Steve Garcia representing the Puente Hills Landfill Native Habitat Authority invited everyone to the Birthday celebration at Powder Canyon on Saturday, 9:30 A.M. to participate in Ranger led hikes.
Mr. Garcia noted that there has been considerable damage done in the open space from the recent rain. Most of it has occurred in surrounding cities.
It has been arranged for a contractor to go ahead with the weed abatement on the Habitat Authority property that is in La Habra Heights. The work is in progress. The
Minutes of April I 0, 2005 Special City Council Minutes Page 2
Resource Management Plan is in progress. There was a Biological Workshop held in February. The Habitat Authority will let everyone know when scheduled events come up. The Harbor Blvd. Wildlife Underpass is in progress. Construction should be started toward the end of summer.
Replanting is underway in Powder Canyon and also at the Diaz property. Work is also in progress on the Hacienda trailhead.
¥ San Gabriel Watershed Study presentation by National Park Service Representative.
Mayor Douglas commented that this presentation can be given later when the representative arrives.
PUBLIC COM1WENTS ON MA TTERS ON THE A GENDA AND NOT ON THE AGENDA
Jim Starkey representing Senator Margett presented Ed Borrowe with a certificate of appreciation for his service as Mayor and on the Council from Senator Margett.
Mr. Borrowe noted that he has appreciated knowing both Senator Margett and Mr. Starkey over the years.
Ed Borrowe commented on the upcoming Town Hall Meeting on the Fire Station and City Hall proposal. He explained that this is a major decision that has to be made. This is probably the most expensive decision that has been or will be made in the future. He noted that the meeting is on April 28, 2005, and he was of the opinion that the information did not come out to give the residents enough time to seriously consider the choices. He stated that if many do not come to the meeting, it does not mean that they don't care. Mr. Borrowe noted that the flyer on the meeting does not give any cost information. This does need to be placed before the residents for a vote of what they want.
Stephen Blagden, Citron Road, agreed that numbers are needed to make a decision. He also suggested the parking area be moved from along the creek to along the street and the Fire dormitories be placed on top of the building to save space.
Mr. Blagden noted that Hacienda Road needs to be repaired and he suggested that Hacienda Road should be closed to all except residents during that project.
Mr. Blagden stated that money is being spent to make the website look better, but he noted that minutes posted on the website are way behind. His opinion was that the money could be better spent.
Mr. Blagden mentioned ongoing building on Chota that does not comply with City Codes. He also mentioned a new procedure in the Planning Commission that in his opinion is contrary to the Codes.
Minutes of April I 0, 2005 Special City Council Minutes Page 3
Mayor Douglas asked to be provided with an update on the Chota building.
Lara Orchanian, Senior Management Analyst, mentioned the Avocado Festival at The Park on Saturday May 2151 from 9:00 A.M. to 4:00 P.M. She noted that they will have the Avocado Recipe Contest and the Best Dressed Avocado contest. Emergency Preparedness will also be there to answer any questions that residents might have.
Ms. Orchanian also mentioned that there would be a Household Hazardous Waste and EWaste Round-Up put on by LA County, Public Works and the Sanitation District on Saturday July 9, 2005 from 9:00 A.M. to 2:00 P.M. at The Park. There will be an article giving details in the City newsletter. There are flyers available at City Hall. The City Clean-Up day will be on Saturday July l6 from 8:00 A.M. to 12:00 P.M. and sponsored by Haul-Away-Rubbish.
FINANCIAL 111A TTERS
5. APPROVAL OF WARRANTS - MARCH 2005
Councilmember Klein offered a motion to approve the Warrants for March 2005 as presented in the amount of $515,206.67. The motion was seconded by Mayor Douglas and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
None
6. TREASURER'S REPORT - FEBRUARY 28, 2005
The Treasurer's Report consisted of:
Schedule of Cash & Investments Schedule of LAIF Investments
Cash With Fiscal Agent - Bank of New York Payments to City Engineers
Payments to City Attorney/City Prosecutor Major Planning Projects
Balance Sheet
Monthly & Year-to-Date Revenues Compared to Annual Budget Monthly & Year-to-Date Expenses Compared to Annual Budget
Council member Klein offered a motion to receive and file the February 28, 2005 Treasurer's Report as presented. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
Minutes of April 10, 2005 Special City Council Minutes Page 4
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
None
STANDARD MOTIONS
7.
APPROVAL OF MINUTES:
Minutes of a Regular Meeting of the City Council on March 10,2005.
Minutes of a Special Meeting of the City Council on March 24, 2005.
Councilmember Klein offered a motion to approve the minutes of the Regular City Council Meeting of March 10, 2005 as presented. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Carroll, Douglas, Klein and Millsap None
Bergman
None
Councilmember Klein offered a motion to approve the minutes of the Special City Council Meeting of March 24, 2005 as presented. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap one
None
CONSENT CALENDAR
8. HEIGHTS CHRISTIAN SCHOOL MONTHLY REPORT
March 2005 Status Report for Heights Christian School.
Mayor Pro Tern Millsap asked if there was additional information on this that we do not receive.
City Manager Hendrickson answered that as far as he knows there is no further information.
Councilmernber Carroll offered a motion to receive and file. The motion was seconded by Mayor Pro Tern Millsap and approved as follows;
AYES:
Ber.b'1Tlan, Carroll, Douglas, Klein and Millsap
Minutes of April 10, 2005 Special City Council Minutes Page 5
NOES: None ABSENT: None
PUBLIC HEARINGS
9. PUBLIC HEARING FOR RESOLUTION NO. 05-12 PLACE DELINQUENT WEED ABATEMENT ON TAX ROLL
City Manager Hendrickson reported that notices have been sent to several property owners who had not trimmed their weeds. The City had to abate the weeds and since the owners have not paid for this, it has to be placed on the tax roll. Mr. Hendrickson is asking the City Council to adopt Resolution 05-12 that will take care of this.
RESOLUTION NO. 05-12 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA HEIGHTS CONFIRMING A REPORT ACCOUNTING THE COSTS OF WEED ABATEMENT AND CONFIRMING AND ORDERING THE ASSESSMENT OF SUCH COSTS.
Mayor Douglas asked, according to Mr. Hendrickson's experience, when the charges have been placed on the tax roll, do they usually pay it or does it just stay there increasing year after year.
Mr. Hendrickson answered that it was hard to say as we have not been on this program for improved property very long. We have had a pretty good response so far.
City Attorney Levin explained that if the charges get high enough we could remove them from the tax roll and pursue enforcement through other means.
Mayor Douglas asked how long the City could keep burdening the property.
City Attorney Levin noted that she was not sure but thought after five (5) years it could be reinstated for additional years.
Mr. Hendrickson commented that he thought after five (5) years the County could foreclose on the property.
Mayor Douglas asked if Mr. Hendrickson knew approximately how much money is owed and sitting on the tax roll.
Mr. Hendrickson guessed it was about $40,000.
Mayor Pro Tern Millsap asked for confirmation that all the delinquent people have been notified.
Mr. Hendrickson answered in the affirmative.
Minutes of April! 0, 2005 Special City Council Minutes Page 6
Mayor Douglas opened the Public Hearing to Public Comment. Nobody wishing to speak, he closed the Public Comment and brought it back to the Council.
Councilmember Carroll offered a motion to approve Resolution delinquent weed abatement charges on the tax roll. The motion Councilmember Klein and approved as follows:
o. 05-25 to place was seconded by
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
None
SCHEDULED MA TTERS
10. COMMISSION AND COMMITTEE APPOINTMENTS
1. Announce Appointments Made By Individual Council Mernbers For The Planning Comrnission.
Councilmember Klein appointed Robert Wolfe.
Councilrnember Bergman appointed Margarita McCoy.
Mayor Pro Tern Millsap appointed Layne Baroldi.
Councilmember Carroll appointed Brent Grebbien.
Mayor Douglas appointed Larry Black.
a. Chair and Alternate Member of the Planning Commission.
Mayor Douglas suggested to continue with Robert Wolfe as Chair.
The consensus of the Council was to continue with Robert Wolfe as Chair.
City Manager Hendrickson confirmed that the Planning Commission would choose the Vice Chair.
Mayor Douglas suggested that Steve Garcia remain as Alternate for the Planning Commission.
The consensus of the Council was to keep Steve Garcia as Alternate.
b. Members and Alternates for Parks and Recreation Commission.
Minutes of April! 0, 2005 Special City Council Minutes Page 7
City Manager Hendrickson explained that in the past the Council has interviewed the applicants, but it can be handled in other ways as desired. He noted that at present there are five (5) Commissioners and three (3) Alternates. We have had three (3) resignations; Adrian Vecchione, Laura McAdams and Kathy Sauble. We don't know about Commissioner Uyeno. Commissioner Hughes has reapplied. The three who resigned have agreed to work through the Avocado Festival.
Mayor Pro Tem Millsap noted that more have applied than are needed.
Senior Management Analyst Orchanian explained that Tina Uyeno told her that she would like to stay on the Parks and Recreation Commission if she could take off two (2) months to bond with her new baby.
Mayor Douglas noted that Ms. Orchanian is looking forward to the Parks and Recreation Commission being active in other recreational activities such as a fitness trail in The Park and the City Manager is interested in putting together a master plan of parks and trails in the City in accordance with the General Plan.
City Manager Hendrickson noted that in order to change the number of people on the Commission the present Ordinance would have to be changed.
The Council discussed whether to change the Ordinance.
City Attorney Levin stated that there is an Ordinance that states five (5) Commissioners and three (3) Alternates so it would need an Ordinance change to have more Alternates.
The Council continued their discussion of the number of Commission members and if interviews will be needed.
Mayor Pro Tern Millsap asked if any information has been given to the applicants on what is expected of them for the position they are applying for.
Senior Management Analyst Orchanian explained that no information was given to them pending direction from the Council as to what direction they wish to go.
The consensus of the Council was that the applicants should be apprised as to what will be expected of them. Some will probably want to be Alternates.
The consensus of the Council was that it should be Agendized on the May Meeting to discuss the number of Commissioners and Alternates.
The consensus of the Council was to choose the date for a Special Council Meeting (not televised) at the next Meeting on May 12, 2005, to interview Parks and Recreation Commission applicants and make a determination on any other positions that have been applied for.
Minutes of April 10, 2005 Special City Council Minutes Page 8
Mayor Douglas asked that a short statement about what we are looking for in applicants should be written. Such information will be helpful to all volunteers.
Mayor Pro Tern Millsap also noted that as part of a Commission applicants need to make certain filings and are subject to the Brown Act and will need an Orientation for that.
City Attorney Levin noted that all Committee and Commission members need that Orientation.
Mayor Douglas noted that this is for all volunteers except the Volunteers on Patrol.
CITY COUNCIL MEMBER APPOINTMENTS TO VARIOUS ORGANIZATIONS
Appoint Mayor and City Council members as Delegates to the following organizations.
Mayor Douglas noted that there is already previous knowledge of historical preferences that people have and Councilmember Carroll and Bergman are already linked in with some so we have an idea how this will go.
City Manager Hendrickson noted that there are also some requirements that the Mayor be on certain ones.
a. League of California Cities (LCC) Primary - Mayor Pro Tern Millsap Alternate - Councilmember Bergman
b. L.A. Sanitation District
Primary - Mayor Douglas Alternate - Councilmember Carroll
(Mayor Douglas explained that he would have to miss a lot of those meetings so the Alternate would have to be at most off them.)
c. California Contract Cities Association (CCCA) Primary - Councilmember Bergman
Alternate - Mayor Pro Tern Millsap
d. California Joint Powers Insurance Authority (JPIA) Primary - Mayor Douglas
Alternate - City Manager Hendrickson
e. Wildlife Corridor Conservation Authority (WCCA) Primary - Councilmember Klein
Alternate - Mayor Douglas
f. Southern California Association of Governments (SCAG) Primary - Councilmember Carroll
Alternate - Mayor Pro Tern Millsap
g. Gateway Cities Council of Governments (COG) (fonnerly SELAC Southeast Los Angeles County Group) Primary - Councilmember Carroll
Minutes of April 10, 2005 Special City Council Minutes Page 9
Alternate - Councilmember Bergman HOSEC
Primary - Mayor Douglas Alternate - Councilmember Klein
Councilmember Klein offered a motion to confirm the appointments. The motion was seconded by Mayor Douglas and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
one
Mayor Douglas noted that the National Park Service Representative was here to give their Presentation.
¥ San Gabriel Watershed Study presentation by National Park Service Representative.
Martha Crusius stated that she is the representative for the National Park Service and Manager for the San Gabriel Watershed Study directed by Congress in July of 2003. Ms. Crusius stated that the study is to determine whether an area is suitable and eligible to be included in the National Park System. We will also look at developing recommendations for resource protection and recreation opportunities in the area.
Ms. Crusius stated that we have been directed to look at the San Gabriel River and its tributaries north of and including the City of Santa Fe Springs and the San Gabriel Mountains within the territory of the Rivers and Mountains Conservancy. We are to consult with the Conservancy and other Federal, State and other local Agencies and elected officials and we need to consider flood control, drainage needs and public infrastructure requirements.
Ms. Crusius provided a picture presentation of the area being considered under this study. This covers over 40 communities and 1 million occupants mostly in L.A. County. It covers over 1,000 sq. miles and 450,000 acres in Angeles National Forest. She explained that this is not an area that could be included wholesale as a typical National Park.
Ms. Crusius noted that they are not a regulatory agency. They only manage or regulate lands that they own and do not buy lands that people do not want to sell us. She stated that they will be looking at this area, but do not know what their decision will be about this area yet. We could make different recommendations for different parts of the area.
Ms. Crusius explained that they have approximately a three 3-year study process ahead of them. During that time there will be opportunities for public input. We will
Minutes of AprillO, 2005 Special City Council Minutes Page 10
also report back to the Communities on the input we have received and our tentative proposals.
Councilmember Carroll asked if their Newsletter to be sent in 2005 will name the Cities who wish to be removed from the study and have already sent letters asking to be removed from the study area.
Ms. Crusius answered that the Newsletter should have any changes that have been made in the scope of the study area. She stated that they are not making any decisions regarding changes in the study area until after the end of the comment period on May 20, 2005. She stated that at this time she has heard that Diamond Bar has requested to be taken out of the study area.
Councilmember Carroll noted that Congressman Miller has requested that the Cities in his District be removed. We are in his District.
Ms. Crusius explained that this was why they would not make any decisions before they could receive input from all of the affected parties.
Mayor Douglas stated that he did not believe that the Council had given Congressman Miller authority to speak for us. He stated that there are Grant programs being developed by the various Agencies in this area. There is the opportunity for other Grant sources to support the activities that are already being managed by other Agencies. That is a feasible outcome of this study program.
Ms. Crusius stated that they are sometimes the pass through Agency in some cases for Federal money that is allocated to local areas for local projects. There could be times when they could add support to an existing Grant proposal to an existing Grant source.
Mayor Douglas asked if there were other cities that had some fear that this was a Federal land grab coming in and taking over cities. Where is that fear coming from?
Ms. Crusius noted that Congressman Gary Miller expressed his concern that local authorities remain local as he was concerned that our program might change that. She stated that this is just a study and will be reported to Congress.and we have no authority to do anything else. She explained that some people were in fear that they would not be in control of their land or the zoning of their land.
Councilmember Carroll commented that he did have some fear on the issue.
Mayor Douglas stated that he did not think that could happen in La Habra Heights.
Councilmember Bergman asked if the Park Service has done a study in this type of area before or is this type of study new.
Minutes of April 10, 2005 Special City Council Minutes Page 11
Ms. Crusius answered that they have not done this type of study in such an area before.
Councilmember Klein asked who in Congress asked for this study.
Ms. Crusius answered that the legislation passed in July 2003. Congresswoman Hilda Solis, from El Monte, sponsored this legislation along with 17 others.
Councilmember Carroll asked that discussion of whether the Council should take a position on this be placed on the May Agenda.
OLD BUSINESS
11. HORSE ANNOUNCER'S BOOTH PROJECT
Senior Management Analyst Orchanian recommended that the City Council reject the bid of $185,000 for construction of the Horse Announcer's Booth at The Park. We received the bid from Unique Performance Construction, Inc. The bid was $100,000 over the Engineer's estimated project cost. We would like to readvertise for bids and extend the period that Contractors may submit bid proposals for this project.
Mayor Douglas asked for confirmation on what was being asked of them.
Senior Management Analyst asked the City Attorney what she can do.
After speaking to the City Attorney, Ms. Orchanian explained that Staff is recommending Council reject the bid tonight and allow Staff to readvertise and rebid the project and give the Contractors an extended period to submit their bid proposals.
City Manager Hendrickson explained that last time we only allowed them two weeks and we should give them four or five weeks.
Councilmember Carroll offered a motion to reject the present bid on the project and direct Staff to readvertise and rebid with an extended period to submit their bid proposals. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
AYES:
OES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap one
None
Mayor Douglas opened the meeting for Public Comment.
Janet O'Brien spoke for her husband who is a certified professional estimator and works with Lombard Consulting Services, a Construction consulting firm. Ms. O'Brien stated
Minutes of April 10, 2005 Special City Council Minutes Page 12
that he has made a detailed estimate of the project under consideration. His estimate was $91,000 but stated that the $85,000 was still in line. He and the owner of Lombard Consulting Services felt that the strict requirements put on the project by the City are the reason that they only got one bid and it was so high. She listed the reasons:
1. The high insurance requirements which are above the $1 million dollar requirement which is the normal industry standard. This would cost approximate $25,000 more.
2. Everything from a nail to rebar has to be certified "American Made". This is time consuming and adds to the cost.
3. The City is asking the Contractor to pay for the performance bond. This is typically paid for by the owner.
4. The Contractors that bid are required to perform 30% of the work.
The opinion of Mr. Lombard and Mr. O'Brien is that to meet these requirements adds approximately 40% to the cost.
Mayor Pro Tern Millsap asked Ms. Orchanian if Ms. O'Brien's concerns are considering the terms and restrictions laid out by the proponents Grant money.
City Attorney Levin explained that typically the restrictions and terms come from the State or the Grant source for the funding that we have. It is worth looking into to see if any of the requirements could be modified and still be in the terms of the Grant.
Councilmember Carroll requested that Staff look into the four (4) items listed by Ms. O'Brien.
City Manager Hendrickson stated that Staff would be glad to see if there was any way to modify the requirements or they might even look for another source for the money.
Councilmember Klein noted that the requirement to "Buy American" is not used much any more and it could add quite a bit of cost to the project.
City Manager Hendrickson noted that he would like to talk to Mr. O'Brien about his report.
Council member Klein noted that he would like to hear the results of that meeting.
NEW BUSINESS
12. 2005 FIREFIGHTERS EQUIPMENT GRANT
Fire Chief Nielsen reported that he is seeking support from the Council for his application for the 2005 Assistance to Firefighters Grant. The Grant if it is received will allow the Fire Department to purchase new equipment to improve the safety of the firefighters and maintain the reliability of water supply. The money will be spent on 25 sets of Complete
Minutes of April lO, 2005 Special City Council Minutes Page 13
Turnouts, Thermal Imaging Cameras, Portable Radios and Hose and Adapters for four engmes.
Mayor Pro Tern Millsap asked what the life expectancy is of the Turnouts.
Chief Nielsen answered that in our Department, approximately five (5) years. That would be one set per firefighter and what we have left over would be used by the Fire Academy. When they graduate they would get a new set. He noted that the cost is $1500 for jacket, pants and boots.
Mayor Pro Tern Millsap asked ifhe would need to purchase these things ifhe did not get the Grant.
Fire Chief Nielsen answered that he would and it was in his budget but he would only purchase 15 sets. Everything on his list is a need. Some of the hoses are 30 years old and no longer safe to use.
Mayor Pro Tern Millsap asked if the Heat Seeking camera the Sheriff has could be used.
Fire Chief Nielsen explained that the Heat Seeking camera does not work in a building. The Thermal Imaging Camera is used inside a building and is a safety factor.
Mayor Douglas asked how much we would have to pay.
Fire Chief Nielsen stated that we pay 10%, which would be $4108.
RESOLUTION NO. 05-11 - RESOLUTION OF THE CITY COUNCIL OF LA HABRA HEIGHTS APPROVING AND SUPPORTING THE APPLICATION OF THE 2005 ASSISTANCE TO FIREFIGHTERS GRANT, ADMINISTERED BY THE US FIRE ADMINISTRATION AND DEPARTMENT OF HOMELAND SECURITY.
Councilmember Carroll offered a motion to approve Resolution No. 05-11 to support the application for the 2005 Assistance to Firefighters Grant funds for equipment. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
AYES:
OES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap one
one
13. ADOPT REVISED YOUTH EMPLOYMENT PLAN (YEP) MAINTENANCE & SERVICING FUND
Senior Management Analyst Orchanian recommended that the City Council adopt the revised Youth Employment Plan Maintenance & Servicing Fund.
Minutes of April 10, 2005 Special City Council Minutes Page 14
Ms. Orchanian noted that the City of La Habra Heights received both the 1992 and 1996 Grants from the Safe Neighborhood Parks which totaled $608,522. The City used those funds to renovate the Park building. This grant had a component in which cities were required to develop Youth Employment Goals that were equal to 10% of the total development projects in the Proposition A measures or $60,852.20. In FY 200 I the City was directed to implement a YEP Plan in order to avoid reimbursing the County the full Grant amount of $608,522.
Ms. Orchanian noted that the City focused on establishing our goal by utilizing Fire Explorers ages (16-20) on a part-time basis performing basic maintenance.
Ms. Orchanian explained that in January 2005, the City was directed to revise its existing YEP Plan to include the "At-Risk- Youth" definition reinstated by the L.A. County Board of Supervisors and Regional Open Space District. To date we have met 8.94% of our goal and the total balance remaining is $55,414.45. This goal may be met by utilizing atrisk youth and servicing activities of Proposition A or Non-Proposition A funded projects.
Ms. Orchanian commented that Staff has developed the following tasks for the eligible youths:
A) Offer assistance with maintaining our Park ground and facilities.
B) Employ "At-Risk- Youth" by Public Works Department.
B) Request Contractors to hire "At-Risk- Youth" during City Construction projects.
Ms. Orchanian noted that La Habra Heights earns $9,000 per year for Maintenance and Servicing purposes. The City utilizes General Fund monies to help suffice for the remaining balance needed.
Mayor Douglas asked why we are revisiting "At-Risk-Youth" at this time.
Senior Management Analyst Orchanian explained that at the time we got the grants the definition of "At-Risk- Youth" was part of it, but the Council rejected accepting employment of "At-Risk-Youth", hence it was put on the back burner. Ms. Orchanian stated that when she came to the City she received a call from the Project Manager stating that if they did not put this plan together the City would have to reimburse the full amount of the Grants. Staff put this plan together and it was accepted. In the meantime L.A. County was sued for more than a million dollars for not having this definition. The Board of Supervisors in 2002 decided to reinstate the "At-Risk- Youth" definition.
Councilmember Carroll asked that Ms. Orchanian read some of the definitions of "AtRisk- Youth" for the benefit of the audience.
Minutes of April ! 0, 2005 Special City Council Minutes Page 15
Ms. Orchanian cited:
A. Over 18 years of age and not graduated from high school.
B. Under 18 years of age and not enrolled in school during an academic year.
C. Has a conviction record of any crime reportable for purposes of employment application.
D. Lives in a neighborhood, as indicated by census tract, which has an unemployment rate at least 20% higher than the County of Los Angeles as a whole, based on the latest statistics available from the U.S. Census Bureau.
Mayor Pro Tern Millsap asked if we are limited to only the "At-Risk-Youth" definition.
Ms. Orchanian explained that at the time in 2002 that this went into effect, anyone we already had did not have to abide by this rule, but anyone we hire from then on has to follow the "At-Risk-Youth" criteria.
Mayor Pro Tern Millsap asked if we can go outside of our Community to hire.
Ms. Orchanian noted that we can go to other Communities but not outside of L.A. County. She noted that currently the work is only at The Park. She commented that they are expanding it within the City. It has to be confirmed with the City Manager. Ms. Orchanian also explained that we have a list of Agencies that we can contact in L.A. County. We are not limited to this list.
Mayor Douglas asked how long we have to spend the $60,000.
Ms. Orchanian answered she has figured about 13 years from now.
Councilmember Klein offered a motion to adopt the revised Youth Employment Plan. The motion was seconded by Councilmernber Bergrnan and approved as follows:
AYES:
OES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap one
one
14. AWARD CONTRACT FOR WEED ABATEMENT CLEARANCE
Fire Chief Nielsen reported that the City of La Habra Heights Council approved for Staff to proceed with the bid process for weed abatement clearance at their February 10, 2005 meeting. He noted that they received one (1) bid from Advance Property Services. (Peter Goedinghaus) for S20.25 per hour. The base bid total was $25,758. Staff has reviewed the bid and is recommending that Council award the contract. Weed abatement would be performed on properties, either owned by or easements of the City of La Habra Heights. This would include roadside clearance.
Minutes of April 10, 2005 Special City Council Minutes Page 16
Mayor Douglas asked if Chief Nielsen had worked with them before.
He answered in the affirmative and noted that he was happy with their work. Three years ago the bid was for $19.38 per hour.
It was agreed that this was a possibility for the YEP program.
Councilmember Carroll offered a motion to award the contract to Advance Property Services. The motion was seconded by Councilmember Klein and approved as follows:
AYES:
NOES:
ABSENT:
Bergman Carroll, Douglas, Klein and Millsap None
None
15. CONTRACT FOR MANDATED COSTS RECOVERY SERVICES WITH MAXIMUS
City Manager Hendrickson commented that the City has the opportunity to apply for mandated costs. These are costs to prepare and post public meeting agendas. This coming year will include election related costs and may also include some animal control housing services. We have for many years used Maximus Consulting, Inc. for this purpose. This avoids using Staff time and is using someone who does this all the time. They are estimating charging us about $4,800, which is 10-12% of what they should collect for us. Mr. Hendrickson recommended that the Council approve the cost for this servIce.
Mayor Pro Tern Millsap asked if it was always a fixed amount.
The City Manager noted that it was and is based on the estimated amount.
Councilmember Carroll offered a motion to approve the City Manager to sign the agreement with Maximus Consulting, Inc. for renewal of their services. The motion was seconded by Mayor Pro Tem Millsap and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
one
16. AUTHORIZE CITY ENGINEER TO DEVELOP BID FOR STREET PROJECTS
RECOMMENDATION: The bids should be split so that we may reject one process without jeopardizing the entire bid so we can choose to either accept the entire bid or only one part.
Minutes of April 10, 2005 Special City Council Minutes Page 17
City Manager Hendrickson stated that the City has developed a plan that divides the City into five (5) sections and intends to try to replace or repair or slurry seal one (1) area each year. The Public Works Committee has suggested that we also look at cleaning off crack sealings and slurry the berms, which we did not do in areas I, 2, and 3. They are suggesting that we do all five areas on the berms. Some of the berms are not doing too well and need to be repaired or removed.
The City Manager asked that the Council authorize him to direct the City Engineer to prepare the next project in the City and also to take a look outside of area 4 and 5. There may have been some damage done by the storms that will need to be taken care of.
Councilmember Carroll mentioned a spot that needs care on Cypress and one on Hiatt and Walnut.
The City Manager stated that they are in the process of taking care of them. The Public Works Manager gave directions to have the County or another source come out to make those repairs. He stated that he hoped it would be repaired next week. The Public Works and the Engineering Department will be making recommendations on how to improve the drainage.
Mayor Pro Tern Millsap asked for a list of the City Manager's update on the places that are not on tonight's list.
Mr. Hendrickson stated that they have such a list and he will place it in the Council's boxes.
Mayor Pro Tern Millsap commented that during the rains it seemed that some of the berms were on the wrong side of the road.
Mr. Hendrickson noted that they did find some weaknesses during the rains and they will try to correct them. He stated that they need to make a more formal street maintenance program. We probably need a longer range plan.
Mayor Douglas asked why the berms were not sealed up to now.
Mr. Hendrickson commented that he thought it was probably due to the cost and we will be looking into the different issues.
Councilmember Carroll offered a motion to develop bids for street projects. The motion was seconded by Councilmember Bergrnan and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
None
Minutes of April 10, 2005 Special City Council Minutes Page 18
17. CITY COUNCIL APPROVAL OF THREE-YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM COOPERATION AGREEMENT
City Manager Hendrickson explained that the Community Development Block Grant Program needs to be renewed every three (3) years. We have been trading these funds with other cities for Gas Tax or General Fund for their projects because we don't have the kind of projects or income levels that CDBG funds are used for. This renews the a.b'Teement and allows the City Manager to sign the agreement for another three (3) years.
Mayor Douglas asked what paragraph 2 of the agreement is authorizing the County to do.
City Manager Hendrickson replied that the County will represent us in paying the CDBG funds. We still have to follow the requirements. In the future we may need CDBG funds to help meet the low-to-moderate income housing that is being developed in our State.
City Attorney Levin noted that many cities hire consultants or lobbyists to help them negotiate the number of units they have to provide.
Mayor Douglas stated that Councilmember Carroll would be keeping his eye on the situation.
Mayor Pro Tern Millsap suggested that Councilmember Carroll ask them to count the Firefighters dormitory as low-income units as they are volunteers.
Councilmember Carroll offered a motion to approve the Community Development Block Grant Program cooperation agreement for a three-year period and authorize the City Manager to sign. The motion was seconded by Councilmember Bergman and approved as follows:
AYES:
NOES:
ABSENT:
Bergman, Carroll, Douglas, Klein and Millsap None
None
ADMINISTRATIVE REPORTS
18. CITY MANAGER'S REPORT
City Manager Hendrickson noted that Staff is working hard to compile the list of storm damage for FEMA. He stated that he might want to meet with someone who has dealt with them before in the recent past. He noted that he wants to be sure that we are applying for all that we can. We also have to do this with the State. We need someone to come out and make a good estimate of the repair costs from the storm.
Minutes of April 10, 2005 Special City Council Minutes Page 19
Mayor Douglas commented that the Habitat Authority found it beneficial to retain a gentleman that has had experience dealing with FEMA Grants. That might be good to look into.
Mayor Douglas noted that some concern had been expressed that the City website was out of date.
City Manager Hendrickson answered that he should have a resolution to that within the next two weeks.
19. CITY ATTORNEY'S REPORT
City Attorney Levin had no report.
20. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
There was a report filed for March 2005.
Councilmember Klein asked where we stand with the tennis courts being put in on the other side of town on the border of Whittier. He noted that he has not seen this on the code enforcement list and it has been two or three months.
City Manager Hendrickson stated that he would look into that. He noted that Sandra has been sick for the last three weeks. That might be part of the delay.
21. CITY ENGINEER'S REPORT
There was no Engineers report.
22. FIRE CHIEF'S REPORT
Councilmember Carroll asked if the 30 calls in March were all paramedic calls.
Fire Chief Nielsen noted that there were l6 medical calls, all paramedic responses. He further explained that the 9 BLS calls were transported without paramedics and on the 7 ALS calls paramedics followed in the ambulance. The rest of the 30 calls also included public assists, investigations, non-injury traffic accidents and fire alarms. Chief Nielsen explained that 3 non-injury traffic accidents had the paramedics respond but with no injuries they were not involved. He also commented that the paramedic program is going very well and is well worth the hard work to get it in place. We have documents showing that it has saved lives.
City Manager Hendrickson commented that the response times are significantly down.
Minutes of April I 0, 2005 Special City Council Minutes Page 20
Chief Nielsen also noted that AMR is stationed either at our station or near Ralphs, which also helps.
23. SHERIFF'S DEPARTMENT REPORT
Lieutenant Ault noted that there have been reports of kids paintballing horses on West Road and Le Flore. She asked parents if there are paintball guns in the home you should keep an eye on them. The horses have been traumatized and some have come very close to their eyes. If you maim or harm an animal it is a serious act. If the corals are close to the road the horses are in more danger.
Lieutenant Ault noted that she had not had responses on camera systems. She stated that she contacted the City of Whittier and they also were frustrated with the lack of response from vendors. She stated that they are installing a surveillance system in Uptown and they gave her some good information on vendors that did respond. She thought they were about to find something that would work for La Habra Heights.
Councilmember Carroll asked if the Sheriff's Department has been able to deal with the speeders on East Road east of the Golf Course to Fullerton Road and on the straight parts of West Road.
Lieutenant Ault answered that they have stepped up enforcement there and at Avocado Crest and Citrus that Mayor Pro Tern Millsap mentioned last month. She stated that the biggest problem was getting someone in all of the areas at commute time. She stated that she did not have any numbers on that. She stated that Sheriff Bickel is on for the morning time and then the traffic deputy is there for the evening time period. She noted that she could pul1 numbers for Councilmember Carroll.
24. COMMISSION/COMMITTEE REPORTS
Mayor Douglas commented that he would like the Agenda to have a standard item that covers "Council/Delegate Reports".
Councilmember Bergman reported that he went to Contract Cities and they are raising the fees, but not for Cities in L.A. County. They passed a measure that if a person misses two consecutive meetings without an excuse he would be out.
Councilmember Carroll reported that the Sanitation District Materials Recovery Facility (MRF) is close to opening and will handle about 4,000 tons a day. The landfil1 will not accept any more trash by 2013. Then the trash will be taken by train about 200 miles out to the desert. He also noted that we are going to hear more about the study being done by the National Park Service.
City Manager Hendrickson noted that he had received a letter indicating that according to our tonnage, we wil1 not be using the MRF system.
Minutes of AprillO, 2005 Special City Council Minutes Page 21
Mayor Douglas reported on the HOSEC meeting. There was a presentation by AERA describing their new concepts, which seemed like what they always have had. They said one of the concepts was to not have an East-West road from the 57 freeway to Harbor Blvd. They stated that they did a traffic study for the option of the no East-West traffic corridor but did not do a study for the full East-West corridor or for the one that was broken or any roads in La Habra Heights. Mr. Douglas stated that AERA wants L.A. County and Orange County to build all of their planned improvements to mitigate the existing traffic and claim that as mitigating the new traffic. They have a problem with the wildlife corridor and are trying to route it up and down the hills because they want to put something else there. They said they would put in a signal at old Fullerton Road. That would help people come into the Heights from Harbor.
Mayor Douglas stated that HOSEC does support the National Park Service Study because the Rivers and Mountains Conservancy have some difficulties in channeling the money through the public agencies. This should be an improved mechanism to fund the existing agencles.
ADJOURNMENT
Mayor Douglas adjourned the City Council meeting at 10:35 P.M. to the Town Hall Meeting on April 28, 2005 at 7:00 P.M. There will be an Open House at 6:00 P.M.
ATTEST:
__
yCITY CLERK, JOHN F. HENDRICKSON
Mayor
Minutes of April 10, 2005 Special City Council Minutes Page 22